Data Policy

Our Commitment to Data Responsibility

At WeHawaii, we believe that data should be used responsibly to strengthen communities, not exploit them. This Data Policy outlines our practices for collecting, maintaining, and providing data, as well as the responsibilities of those who use our services.

Data Sources

Our data is compiled from various publicly available and licensed sources, including:

• Public voter registration records
• Government and administrative records
• Commercially available consumer data
• Proprietary research and modeling
• Census and demographic data

We take care to ensure all data is obtained legally and ethically, in compliance with applicable federal, state, and local laws.

Data Quality Standards

We are committed to maintaining high-quality data through:

• Regular Updates: Our databases are updated frequently to reflect current information
• Verification: We employ multiple verification methods to ensure accuracy
• Local Expertise: Our Hawaii-based team applies local knowledge to data validation
• Transparency: We clearly communicate data freshness and confidence levels
• Correction Process: We maintain processes for identifying and correcting errors

Permitted Uses

Our data may be used for legitimate purposes including:

• Political campaigns and voter outreach
• Nonprofit organization communications
• Government agency operations
• Business marketing and customer research
• Academic and policy research
• Civic engagement initiatives

Prohibited Uses

The following uses of our data are strictly prohibited:

• Illegal discrimination based on protected characteristics
• Harassment, stalking, or intimidation of individuals
• Fraud, identity theft, or deceptive practices
• Voter suppression or election interference
• Resale or redistribution without authorization
• Any use that violates applicable laws or regulations
• Creating or contributing to harm against individuals or communities

Violation of these prohibitions will result in immediate termination of access and may be reported to appropriate authorities.

Data Security

We implement robust security measures to protect data, including:

• Encryption of data in transit and at rest
• Access controls and authentication requirements
• Regular security audits and assessments
• Employee training on data security practices
• Incident response procedures

Individual Rights

Individuals whose information may be in our database have certain rights:

• Access: Request to see what information we have about you
• Correction: Request correction of inaccurate information
• Opt-Out: Request removal from certain data products
• Complaint: File complaints about misuse of your information

To exercise these rights, please contact us using the information below.

Compliance

We comply with all applicable data protection laws and regulations, including federal laws such as the Fair Credit Reporting Act (where applicable), state privacy laws, and Hawaii-specific regulations. We regularly review our practices to ensure ongoing compliance.

Client Responsibilities

Clients who use our data services agree to:

• Use data only for permitted purposes
• Maintain appropriate security measures
• Comply with all applicable laws and regulations
• Honor individual opt-out requests
• Report any suspected data breaches promptly
• Delete data when no longer needed or upon termination

Updates to This Policy

We may update this Data Policy from time to time to reflect changes in our practices or legal requirements. We will notify clients of material changes and post the updated policy on our website.